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Legito PowerUp 2022

Legito PowerUp 2022

 June 17, 2022   Prague

Join your fellow back-office, business, compliance, HR, legal, operations, and procurement/sourcing innovators from all around the world at the Legito PowerUp conference!

Get ready to meet the community in the beautiful city of Prague and participate in our showcase of the best of digital transformation, document lifecycle management, and document automation. PowerUp your business with insight, training, and energy from the organisations that are proud to share their success stories. This event is all about inspiration, interaction, and action.

Conference Schedule

9:30 AM

Venue Open

10 AM

Workshop: How to Get Ready for Automation

You’ve decided to deploy some automation and now you want the best chance of early success for the team. This workshop will help you define a quick-start deployment and identify the factors for success. We hope you’ll chose Legito, but this workshop will help you with any automation solution. Avoid false starts, surprises and big IT projects.

Charles Drayson

11 AM

Workshop: Automation of Advanced Use Cases

Mark Settle

12 PM

Workshop: Automation of Document-oriented Processes

Paul Marlborough

1 PM

Lunch

2:00 PM CET (8:00 AM EST)

Welcome & Opening

John Hults

2:05 PM CET (8:05 AM EST)

Interaction, inspiration and action: PowerUp kick-of

What you do matters. Charles Drayson begins Powerup 2022 looking at the contribution we make to organisations if we see document automation in a full business context. Interaction, inspiration and action starts here.

Charles Drayson

2:35 PM CET (8:35 AM EST)

From Evaluation to Adoption: Successful Technology Implementation

Struggling with how to effectively pick the right product for your business? Is your product deployment proving to be a major challenge? Have a great product, released it to your business, and now struggling with adoption? Mark Settle will review tools and steps for a successful product selection, implementation and adoption of your technology solution.

Mark Settle

3:05 PM CET (9:05 AM EST)

Fireside Chat with Sarah Sheehan

Sarah will discuss her long term experience with innovations in professional services and deployment of no code automation solutions with Gary Eunson.

Sarah Sheehan

Gary Eunson

3:35 PM CET (9:35 AM EST)

Success Story Telia

How international company Telia successfully implemented automation solutions for Legal assisting the Sourcing community.

Christel Eriksson Götehed

Viive Näslund

3:55 PM

Coffee Break

4:15 PM CET (10:15 AM EST)

Legito’s New Innovations

Ondrej will introduce how Legito’s new innovations will empower your company to build solutions that enable your teams to work smarter, deliver faster, collaborate easier, and be happier at work.

Ondrej Materna

4:30 PM CET (10:30 AM EST)

Success Story – Automation of Disputes for Banking and Finance Litigation

Luigi Cominelli

4:50 PM CET (10:50 AM EST)

Panel Discussion – Automation in Real Estate Industry

Innovators in Real Estate will share their experience and practical tips from their successful adoption of automation.

Ingeborg Deykers

Nel Pelle

Andrea Daňhelová

Duong Hong

HOST

Noel O'Connell

5:25 PM CET (11:25 AM EST)

Success Story – CLM & Document Automation in a Large Law Firm

Get inspired by Gomez Pinzon – one of the largest law firms in South America, and find out how they increase their efficiency by implementing Document life cycle management and document automation.

Mauricio Jaramillo Campuzano

5:45 PM 

Coffee Break

5:55 PM CET (11:55 AM EST)

Panel Discussion – Automation for Sourcing and Procurement Departments

Innovators in Sourcing will share their experience and practical tips from their successful adoption of automation.

Galya Oster

Pavlin Stoyanoff

HOST

Noel O'Connell

6:15 PM CET (12:15 PM EST)

Legal team challenges within a fast growing company

Kamilė Valatkaitė

6:30 PM CET (12:30 PM EST)

Panel Discussion – Automation and Innovation for Law Firms and Corporate Legal Departments

Innovators from legal departments, legal operations, and law firms will share their experience and practical tips from their successful adoption of automation.

Teodora Bobcheva

Filip Ivanov

Paul Handal

Jarmila Hanzalová

HOST

Noel O'Connell

7:05 PM CET (1:05 PM EST)

Closing Remarks

John Hults

7:10 PM

Networking and After Party for Legito Customers and Partners 

Come aboard the Legito PowerUp boat party! Join us for an evening dinner cruise on the Vltava River, and see historical UNESCO-listed Prague city center from this unique perspective. Transport from O2 Universum and back to is all included.

Meet the Speakers

Charles Drayson

Charles Drayson

Lawyer, Chief Community Officer at Legito

 
Charles is a UK lawyer and LegalTech observer. He’s been using document automation for 20 years to generate contracts, mostly for the IT industry. Charles writes articles for Legito about using document automation in real-world scenarios.
Mark Settle

Mark Settle

President of Legito North America

 
Mark brings over 20 years of document automation and process experience, helping companies large and small across legal, banking, insurance, real estate and other industries.  Mark’s technical background mixed with his implementation and client-facing experience has brought a unique blend that has helped him be effective in product, professional services and commercial roles.  Mark’s previous roles include Software Engineer, Senior Software Engineer Consultant, Director of Professional Services and Chief Technology Officer.
Luigi Cominelli

Luigi Cominelli

Legal-Tech Specialist, Legalsoftech Associate Professor, University of Milan

 
Luigi Cominelli, after 15 successful years as a Knowledge Manager, now advises in the creation of a combined proprietary internal knowledge management system. He heads a team of legal-tech specialists at Legalsoftech, providing automatization services to a consortium of Italian law firms. In addition to teaching Sociology and Conflict Resolution as an Associate Professor at the University of Milan Law School, Luigi has also been a Visiting Fellow at the Program on Negotiation at Harvard Law School as well as at the Meiji University of Tokyo. Luigi received his J.D. (2000, cum laude) and Ph.D. (2004, Sociology of law) from the University of Milan, is a certified mediator (2010) and is a member of the Milan Bar (2006).
Sarah Sheehan

Sarah Sheehan

Consultant

 

Sarah is a commercial/IT lawyer of 35 years standing. She has been both an ardent user and promoter of legal technology and legal design for 25+ years in law firms (retiring last year after 18 years as a partner at Keystone Law, having been the firm’s very first lawyer), as well as in-house legal, working as a consulting lawyer to legal teams in both large and small businesses.
A 10-year stint with a US-based professional publisher, in a product development role, preceded a number of years with a leading document automation/assembly solution.
All the above alongside volunteering for some 15 years as a board member for a UK-based in-house lawyers’ association, including running a training programme for members, organising some 50 events per year – only possible with the help of document assembly!
Currently ‘lawyering’ only as an adjunct to working with a number of clients on legal transformation projects, as well as Innovations Lead for a small niche law firm.

Ondrej Materna

Ondrej Materna

CEO at Legito

 
Ondrej is a geek, a lawyer, and the CEO of Legito – the automated document drafting and management platform helping over 170,000 users in over 50 countries automate their document drafting and management needs. Ondrej has been able to welcome Fortune 500 companies and top law firms to Legito because he believes that our employees are too valuable to be made to squander time on mundane and repetitive tasks.
Christel Eriksson Götehed

Christel Eriksson Götehed

Vice President and the Head of Group Legal Sourcing at Telia Company

 
Christel is the Vice President and the Head of Group Legal Sourcing at Telia Company, where she manages a dream team of lawyers supporting the Sourcing organization. A zealous process optimizer at heart, she is deeply passionate about enhancing the delivery of legal services through smart and easy-to-use solutions. By empowering her team to experiment with legal tech, in 2018 Sourcing Legal won a company-wide Shark Tank competition focused on AI innovation and in 2021 the team embarked on the journey to implement a contract generator tool to find a smarter and more efficient way-of-working to assist the Sourcing community. With a career spanning over 20 years, she has experience in corporate governance, M&A, contracts and privacy law, and a seasoned understanding of the telecoms and IT industry. Christel holds LL.M. from Umeå University.
Viive Näslund

Viive Näslund

Senior Group Legal Counsel at Telia Company

 
Viive is a Senior Group Legal Counsel at Telia Company, where she advises the Sourcing organisation on the whole range of issues arising in their line of business, with a particular focus on contracts, IT, IP, data privacy and telecoms law. Having a deep interest in how law and technology interweave, Viive actively explores, interprets and experiments with legal tech tools in her quest to re-invent better delivery of legal services.
Viive holds LL.M. in Law and Information Technology from Stockholm University and B.A. in Law from Tartu University.
Mauricio Jaramillo Campuzano

Mauricio Jaramillo Campuzano

Partner of Gómez-Pinzón

 
With over 28 years of field experience, Mauricio’s Intellectual Property practice is based around advising International companies on the definition of protection and administration strategies in IP portfolios, the structuring and definition of innovation strategies, guidance in IP rights exploitation, and negotiation of exploitation contracts via licensing, and franchising. His work in the Competition area focuses on advising on the development of commercial activities and effects from a competitor standpoint. This includes unfair trade practices and competition, consumer rights, and merger control regulations. Mauricio was a lecturer at Universidad Javeriana in Intellectual Property and Competition Law for graduate and undergraduate programs, and is now an advisor to Gomes Pinzon for legal practice automation and innovation.
Paul Handal

Paul Handal

Partner of ECIJA Tech

 
Paul is a specialist in design, development, and new ways of providing legal services integrated with human talent, processes, data, and technology. In 2020 he founded Revamp Law – a technology and operations consultancy for legal departments in LATAM and Spain, focusing on Contract Lifecycle Management solutions, e-billing, matter management, automation of legal reasoning, and AI analysis of contracts and legal documents. Paul graduated in Law at the University of Navarra and attained his Legal Tech Masters at IE Law School, also studying Legal Technology and Operations at Bucerius Law School in Hamburg, Germany. With over 15 years’ experience in the legal profession and a vast international career, and several professional accreditations in innovation and AI, he has consistently been recognized by Chambers & Partners and Who’s Who Legal (WWL) as a prominent lawyer in corporate, competition, and tax law.
Now Paul is a Professor of Legal Technology at IE Law School and also Co-Director of the Legal Tech Lab at the University of Valencia.
Kamilė Valatkaitė

Kamilė Valatkaitė

Legal Counsel and Team Lead at Vinted

 

7+ years’ experience working as an in-house lawyer. Passionated about negotiating contracts, LegalTech, Legal Design, Artificial Intelligence, Blockchain. On a daily basis support the cross-border teams for legal sourcing matters and at the same time building new processes and more efficient legal operations.

Technology and law comes even after working hours. As W@LawLT executive committee member organize the community meetups and discussions on hot topics. Consult Women Go Tech mentorship program mentees. Support and gather people to be proactive, learn more about the technologies that could be utilized within legal sector.

Pavlin Stoyanoff

Pavlin Stoyanoff

CEO at Visiaw

 
Pavlin is an expert in implementing and developing digital solutions for optimising legal practices. He is CEO of legal tech company Visiaw, gaining vast experience working with companies such as CMS and Deloitte Legal. Amongst other things, he is an energy and technology lawyer.
Galya Oster

Galya Oster

American Trade Finance (ATRAFIN)

 

A qualified Chartered Accountant with a Bachelors of Accounting Science degree with honours (CTA) at the University of Witwatersrand, Johannesburg. With over 13 years’ Corporate Investment Banking experience with one of the largest African Banks, my experience ranges from Finance to Risk, specializing in new product development, process automation, and system implementation.

Career highlights include the roll-out of new products for the Standard Bank Group across 18 sub-Saharan African countries over a 7 year period. At Atrafin my role is broad, covering credit underwriting, loan settling, process optimization, system implementation, and new product deployment. Part of the management team since August 2021, and heading up a process automation initiative successfully launched through our partnership with Legito.

Ingeborg Deykers

Ingeborg Deykers

Project Coordinator at BAM Wonen (part of Royal BAM Group)

 

Ingeborg works for over 15 years at BAM in several roles. For more than 10 years as an Executive Assistant and the last few years as a Project Coordinator. As a Project Coordinator she is responsible for process coordination and follow up on actions in various projects. The activity that’s always been part of her jobs at BAM is manage the contract templates for Single Family House and Apartments (according to Dutch legislations, standards of Royal BAM Group and warranty institute Stichting Waarborgfonds Koopwoningen (SWK)) for the purpose of selling houses. As from that role part of the contract automation project in collaboration with and by use of the software solution of Legito.

Nel Pelle

Nel Pelle

Sales manager at AM (part of Royal BAM Group)

 

Nel Pelle has been working as a Sales Manager for Real Estate Developer AM (part of Royal BAM Group) for almost 30 years and is responsible for the sales of new build homes to (private) consumers. She is also specialized in setting-up and create project specific contracts, with all the necessary details. As from that role involved in the contract automation project using the software solution of Legito.

Teodora Bobcheva

Teodora Bobcheva

Attorney at ScaleFocus

 

Teodora is an attorney at ScaleFocus, an European IT Solutions Delivery Center. Her career began at a law firm, but later, upon taking up an offer to work closely with an IT company, Teodora discovered and was amazed by the world of professional IT services. It was a huge transition going from law firm life to learning the practical realities of the business world. Now, Teodora has managed to combine her passion for law with the potential applications of smart legal tech.

Andrea Daňhelová

Andrea Daňhelová

COO at Fincentrum Reality s.r.o.

 

Andrea is the Director of the Legal and Compliance Department as well as the COO of Fincentrum Reality s.r.o., a real estate agency based in Czech Republic. In 2020 she was awarded The Deloitte Legal Disruptors as an innovator in the legal field. While Andrea is the head of project management, her and her team also work on a variety of IT systems. This drastically reduces the administrative workload for both the company itself and the brokers as well. This allows all departments to fine tune best results while speeding up the process as a whole.

Duong Hong

Duong Hong

Global Valuation & Advisory Transformation Advisor

Duong is a seasoned Programme Director with over 15 years’ experience in the Property industry. Having spent the last 10 years delivering programmes and projects in transforming medium to large businesses, he brings with him a wealth of skills and knowledge from across the industry focusing on delivering solutions at the intersection between people, process, and systems.

Filip Ivanov

Filip Ivanov

Automation Strategist at CoMantis

Jarmila Hanzalová

Jarmila Hanzalová

Attorney at PRK Partners Prague

Conference Blog

Venue Info

WHERE

Ceskomoravska 2345/17, 190 00 Prague 9, Czechia

HOTEL RECOMMENDATION

STAGES HOTEL Prague, a Tribute Portfolio Hotel
Check Availability

October 2022 Release: Improvements for Document Automation & New API

October 2022 Release: Improvements for Document Automation & New API

1) Page Number Element

We added a new Page Number Element that can be inserted into the Headers and Footers of your automated Templates. The benefit of using this over page numbering as part of an Advanced Layout Design is that a Page Number Element can be conditional, so based on the user’s choice, there can be different page numbering, or the page numbering can be added or removed.

You can define all standard numberings, including the sum of all pages and can continue the numbering from the previous Next Page Section.

All standard Element formatting options are also available in the Page Number Element.

There can be multiple Page Number Elements contained in each Next Page Section.

2) Restrictions in the format of exported documents

It is possible to select which formats a Legito Document from a specific Template can be exported.

To restrict formats, go to the Template Administration Area and select the permitted formats for the Template in the left bar. All formats are permitted by default. If at least one format is selected, the formats that are not selected will be restricted.

If any format is restricted, it does not matter that a user is allowed to export documents in such a format according to the user permissions. If any format is restricted here, the user will not be permitted to export documents in the restricted format(s) regardless of their user permissions.

These settings do not affect the triggering of the signing process from Legito – the document will always export as a PDF for the purposes of electronic signature.

3) REST API v6

A new version of our REST API was released that contains a new endpoint POST /document-version/json-integration that supports the new JSON Integrations feature and enhancements for the following endpoints:

POST /document-version/data/{templateSuiteId}

New query parameters:

  • favoriteSettingId – If Favorite Setting ID parameter is not specified, the document will be created with the default Favorite Setting or with no Favorite Setting if the default Favorite Setting is does not exist in Template Suite.
  • authorId – User ID of author (and owner if not specified) that will be assigned to the created Document Version and Document Record. The Default API user will be assigned if not specified
  • ownerId – User ID of owner that will be assigned to the created Document Version and Document Record. The Default API user will be assigned if not specified
GET /document-version/data/{code}
PUT /document-version/data/{code}

POST /document-version/data/{templateSuiteId}

Added new Element Types to body / response of requests:

  • ObjectRecordsSelectbox
  • ObjectLink
  • HyperLink
  • Question
  • ObjectRecordsQuestion
  • RichText
  • RepeatContainer
  • TableOfContents
  • Switcher
Added new attributes to Template Elements
  • Uuid – ID that is not changed if a new revision of Template is created.
  • isRepeated
  • repeatIdentifier – Can be used to identify a specific repeated Element and filled by this Identifier
GET /file/{documentRecordCode}

Added new attributes to File response

  • signAdobesigned
  • signFlowsigned
  • signLegitosigned
GET /template-suite

Added new attributes to Template Suite response

  • templates – List of Template information about each Template in Template Suite
  • favoriteSettings – List of Favorite Settings created in Template Suite
  • categories – List of Category IDs assigned to Template Suite
GET /user/permission/{userIdOrEmail}

POST /user/permission/{userIdOrEmail}

Added new User Permissions

  • draftTemplates
  • templateSuitesAll
  • templateSuitesList
  • templateSuitesCategoriesAll
  • templateSuitesCategoriesList
  • templateSuitesCountriesAll
  • templateSuitesCountriesList
  • createTemplateSuite
  • createLabel
  • manageStyles
  • manageObjects
  • manageJsonIntegration
  • manageLegitoSign
  • signAdobeSign:
  • signFlowSign
  • signLegitoSign
  • objectsAll
  • objectsList
Removed obsolete User Permissions
  • viewTemplatesAll
  • viewTemplatesList
  • viewTemplatesGroupAll
  • viewTemplatesGroupList
  • viewTemplatesCountryAll
  • viewTemplatesCountryList
  • manageList

Documentation to this REST API version is available at https://app.swaggerhub.com/apis-docs/Legito/legito-api/6.

4) New formatting options for Template Elements

Positioning and wrapping for Images

We enhanced the Layout Options for Image Elements. It is possible to select several text wrapping, image position, and distance from text options. This setting is applicable to exported Word and PDF documents only.

Background color for Non-exporting Clauses

You can select a background color and other Clause formatting options for Clauses that are marked as non exportable.

New options for Line spacings

We added the following new options for Line spacing: At least, Exactly, and Multiple.

You can now select the option “Don’t add space between paragraphs of the same style.”

This setting is applicable to exported Word and PDF documents only.

Optional empty lines before and after Tables

It is possible to choose if these shall, or shall not be hard returned before or after a Table. This setting is applicable to exported Word and PDF documents only.

5) Print Preview

Legito Documents are automatically modified in real time according to a user’s choices, but if you would like to see the exact layout of the documents as they will appear when exported to Word or PDF, you can use our new Print Preview feature that is included in the secondary actions dropdown in the Document Menu Bar. 

Print Preview is available after the first draft of a Legito Document is saved from a Template.

6) Search for dropdowns in Template Editor

We added search boxes to multiple dropdowns in the Template Editor to help you automate your documents even more efficiently.

October 2022 Release: Improvements for Document Automation & New API

1) Page Number Element

We added a new Page Number Element that can be inserted into the Headers and Footers of your automated Templates. The benefit of using this over page numbering as part of an Advanced Layout Design is that a Page Number Element can be conditional, so based on the user’s choice, there can be different page numbering, or the page numbering can be added or removed.

You can define all standard numberings, including the sum of all pages and can continue the numbering from the previous Next Page Section.

All standard Element formatting options are also available in the Page Number Element.

There can be multiple Page Number Elements contained in each Next Page Section.

2) Restrictions in the format of exported documents

It is possible to select which formats a Legito Document from a specific Template can be exported.

To restrict formats, go to the Template Administration Area and select the permitted formats for the Template in the left bar. All formats are permitted by default. If at least one format is selected, the formats that are not selected will be restricted.

If any format is restricted, it does not matter that a user is allowed to export documents in such a format according to the user permissions. If any format is restricted here, the user will not be permitted to export documents in the restricted format(s) regardless of their user permissions.

These settings do not affect the triggering of the signing process from Legito – the document will always export as a PDF for the purposes of electronic signature.

3) REST API v6

A new version of our REST API was released that contains a new endpoint POST /document-version/json-integration that supports the new JSON Integrations feature and enhancements for the following endpoints:

POST /document-version/data/{templateSuiteId}

New query parameters:

  • favoriteSettingId – If Favorite Setting ID parameter is not specified, the document will be created with the default Favorite Setting or with no Favorite Setting if the default Favorite Setting is does not exist in Template Suite.
  • authorId – User ID of author (and owner if not specified) that will be assigned to the created Document Version and Document Record. The Default API user will be assigned if not specified
  • ownerId – User ID of owner that will be assigned to the created Document Version and Document Record. The Default API user will be assigned if not specified
GET /document-version/data/{code}
PUT /document-version/data/{code}

POST /document-version/data/{templateSuiteId}

Added new Element Types to body / response of requests:

  • ObjectRecordsSelectbox
  • ObjectLink
  • HyperLink
  • Question
  • ObjectRecordsQuestion
  • RichText
  • RepeatContainer
  • TableOfContents
  • Switcher
Added new attributes to Template Elements
  • Uuid – ID that is not changed if a new revision of Template is created.
  • isRepeated
  • repeatIdentifier – Can be used to identify a specific repeated Element and filled by this Identifier
GET /file/{documentRecordCode}

Added new attributes to File response

  • signAdobesigned
  • signFlowsigned
  • signLegitosigned
GET /template-suite

Added new attributes to Template Suite response

  • templates – List of Template information about each Template in Template Suite
  • favoriteSettings – List of Favorite Settings created in Template Suite
  • categories – List of Category IDs assigned to Template Suite
GET /user/permission/{userIdOrEmail}

POST /user/permission/{userIdOrEmail}

Added new User Permissions

  • draftTemplates
  • templateSuitesAll
  • templateSuitesList
  • templateSuitesCategoriesAll
  • templateSuitesCategoriesList
  • templateSuitesCountriesAll
  • templateSuitesCountriesList
  • createTemplateSuite
  • createLabel
  • manageStyles
  • manageObjects
  • manageJsonIntegration
  • manageLegitoSign
  • signAdobeSign:
  • signFlowSign
  • signLegitoSign
  • objectsAll
  • objectsList
Removed obsolete User Permissions
  • viewTemplatesAll
  • viewTemplatesList
  • viewTemplatesGroupAll
  • viewTemplatesGroupList
  • viewTemplatesCountryAll
  • viewTemplatesCountryList
  • manageList

Documentation to this REST API version is available at https://app.swaggerhub.com/apis-docs/Legito/legito-api/6.

4) New formatting options for Template Elements

Positioning and wrapping for Images

We enhanced the Layout Options for Image Elements. It is possible to select several text wrapping, image position, and distance from text options. This setting is applicable to exported Word and PDF documents only.

Background color for Non-exporting Clauses

You can select a background color and other Clause formatting options for Clauses that are marked as non exportable.

New options for Line spacings

We added the following new options for Line spacing: At least, Exactly, and Multiple.

You can now select the option “Don’t add space between paragraphs of the same style.”

This setting is applicable to exported Word and PDF documents only.

Optional empty lines before and after Tables

It is possible to choose if these shall, or shall not be hard returned before or after a Table. This setting is applicable to exported Word and PDF documents only.

5) Print Preview

Legito Documents are automatically modified in real time according to a user’s choices, but if you would like to see the exact layout of the documents as they will appear when exported to Word or PDF, you can use our new Print Preview feature that is included in the secondary actions dropdown in the Document Menu Bar. 

Print Preview is available after the first draft of a Legito Document is saved from a Template.

6) Search for dropdowns in Template Editor

We added search boxes to multiple dropdowns in the Template Editor to help you automate your documents even more efficiently.

More From New Releases

Case Study: Automation of Loan Documentation at International Commercial Lending Firm

Case Study Legito automates loan program for International Commercial Lending Firm

Name: American Trade & Finance
Website: https://americantradefinance.com/
Industry: Financial Services

 

Case Study

Legito automates loan program for International Commercial Lending Firm

Name: American Trade & Finance Company
Website: https://americantradefinance.com/
Industry: Financial Services

 

Key Improvements

%

Error reduction for all transactions drafted with Legito Templates

%

Time reduction in drafting all transaction documentation

%

Increased document production and velocity using Legito approval workflows

Key Improvements

%

Error reduction for all transactions drafted with Legito Templates

%

Time reduction in drafting all transaction documentation

%

Increased document production and velocity using Legito approval workflows

Background

ATRAFIN – American Trade & Finance Company, is an international commercial lender, specializing in emerging markets. The company has partnered with U.S manufacturers and exporters over the last two decades, helping to expand their exports across five continents. Transactions range anywhere from $500k to $300M+ across sectors including mining, agriculture, transportation, medical and environmental.

Atrafin has helped over 80 clients in nearly 30 countries.

 

Office Locations: Headquartered in the U.S. with offices in Johannesburg, South Africa, ATRAFIN is strategically located to partner with U.S. manufacturers to support growth in regions such as the Middle East, Southeast Asia, Eastern Europe and Latin America.

Using Legito, we produce our documentation far more efficiently – greatly improving our speed, accuracy and control across the transaction lifecycle.

Galya Oster

Emerging Market Trade Finance Specialists

Why Automation is Needed

  • Complex legal documentation, with over 50 interrelated templates and a credit agreement of over 80 pages.
  • Entirely manual process, inconsistencies in documentation and lack of version control.
  • The need to introduce efficiency, accuracy and improve timelines for the preparation of documentation.
  • Combination of critical documents needed to be automated: Client Proposal, NDA, Referral Agreement & Loan Amortization Schedule, Credit Agreement and Annexures, Engagement Letter, various Promissory Notes, Certificates of Borrower and Guarantor, Exporter’s Certificate & various Invoices.

Why Automation is Needed

  • Complex legal documentation, with over 50 interrelated templates and a credit agreement of over 80 pages.
  • Entirely manual process, inconsistencies in documentation and lack of version control.
  • The need to introduce efficiency, accuracy and improve timelines for the preparation of documentation.
  • Combination of critical documents needed to be automated: Client Proposal, NDA, Referral Agreement & Loan Amortization Schedule, Credit Agreement and Annexures, Engagement Letter, various Promissory Notes, Certificates of Borrower and Guarantor, Exporter’s Certificate & various Invoices.

How Legito was selected

  • We reviewed over 10 companies and performed a deep dive into 5 major players whose solutions were best aligned to our needs.
  • Many factors were considered including system functionality such as workflow automation, redlining, version control, e-signature, configurable logic, integration into CRM and document repository, flexibility, user experience, pricing structures & level of onboarding and support offered.

Key factors for selecting Legito:

  • By far the most logical, intuitive and user-friendly solution.
  • Met majority of our critical business requirements and was versatile enough to build suitable workarounds for others.
  • Superior onboarding and ongoing support offering.

Key Improvements

  • Improved accuracy and efficiency – reduction in the number of errors resulted in significant reduction in time and resources required for completion and review of documentation.
  • Speed – a full suite of loan documents can now be prepared in a few hours vs. the previous timeframe of up to a week or longer.
  • Reuse of information from one template to another is a significant time saver and reduces the risk for human error where there are multiple templates with the same inputs.
  • Built in complex loan amortization calculations within the template – removes the need to move between templates and spreadsheets and reduces the risk of human error.
  • Bridged the gap between various departments within the company and reduces reliance and bottlenecks within processes.
  • Legito simplifies our loan process by enabling employees at all levels to produce fully compliant, accurate, complex documentation while easily maintaining version control for our multiple stakeholders (internal and external) involved in drafting our transaction documents.

Key Improvements

  • Improved accuracy and efficiency – reduction in the number of errors resulted in significant reduction in time and resources required for completion and review of documentation.
  • Speed – a full suite of loan documents can now be prepared in a few hours vs. the previous timeframe of up to a week or longer.
  • Reuse of information from one template to another is a significant time saver and reduces the risk for human error where there are multiple templates with the same inputs.
  • Built in complex loan amortization calculations within the template – removes the need to move between templates and spreadsheets and reduces the risk of human error.
  • Bridged the gap between various departments within the company and reduces reliance and bottlenecks within processes.
  • Legito simplifies our loan process by enabling employees at all levels to produce fully compliant, accurate, complex documentation while easily maintaining version control for our multiple stakeholders (internal and external) involved in drafting our transaction documents.

Challenges

  • People are naturally proponents of innovation but opponents to change – initially experienced a level of resistance internally to the introduction of a new solution and a new way of working.
  • People have their own ways of working – we needed to take into account user recommendations and develop templates that suited their specific needs while maintaining the integrity of our desired output.
  • The ongoing dedicated support from our partners at Legito resulted in a solution that is trusted by everyone at ATRAFIN.

Implementation and User Onboarding

  • Utilized Legito’s Professional Services team to build ATRAFIN’s complex financial templates.
  • After initial templates were fully tested, we held “all hands” meeting with participation from C level suite to introduce Legito and underscore the importance of producing high quality, error-free, properly branded documentation.
  • Internal subject matter expert facilitated end-user training over several weeks to reinforce knowledge, address and resolve questions to ensure staff was fully comfortable producing document packages for prospects and clients.
  • Template development is on-going and being produced in partnership with the Legito Professional Services Team.

Implementation and User Onboarding

  • Utilized Legito’s Professional Services team to build ATRAFIN’s complex financial templates.
  • After initial templates were fully tested, we held “all hands” meeting with participation from C level suite to introduce Legito and underscore the importance of producing high quality, error-free, properly branded documentation.
  • Internal subject matter expert facilitated end-user training over several weeks to reinforce knowledge, address and resolve questions to ensure staff was fully comfortable producing document packages for prospects and clients.
  • Template development is on-going and being produced in partnership with the Legito Professional Services Team.

Results

  • Legito templates are now live within our 3 major business functions – business development, loan closing and loan servicing.
  • Our entire staff compliment now uses Legito to produce their documentation, which has resulted in standardized output of a consistently high standard.
  • Significant time savings and improved efficiency – both in preparation and review.
  • We continue to grow the number of templates on Legito – soon to be a one stop shop for all our business templates.

By the numbers:

  • 100% reduction in errors for all transactions written using Legito Templates
  • 80% reduction in time required to draft initial transaction documentation
  • 25% increase in transaction documentation production and velocity using Legito to produce, review and approve documentation

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Case study: Leading Area Developer and Construction Company Use Legito to Automate Sales

Case Study Leading Area Developer and Construction Company Use Legito to Automate Sales

Name: BAM Wonen & AM
Industry: Construction & Area Development
Office Locations: Netherlands

Key Improvements

%

Correct Financial Data, Fail Safe Process

%

Insight into Contract Status

Uniform Templates Created

Users

Background

This innovation project is a collaboration between different companies under the BAM umbrella. Legito is utilized in activities of area and property development (AM), and residential construction (BAM Wonen).

The passion of AM is creating and developing inspiring and sustainable living environments. As a committed area developer, we place social challenges at the heart of our development process. We focus on the themes of ‘Bold sustainability’, ‘Inclusivity’, ‘Healthy urban living and working’, ‘City and area maker’, and ‘Happy life’. Thus AM ensures quality of space and quality of life.

BAM Wonen stands for premium quality at the best price. We set the tone in the world of living with innovative, sustainable and distinctive products and services. Thanks to our knowledge, scale and integrated approach, we make pleasant living accessible to everyone.

Collaboration is what drives BAM Wonen. By listening carefully to the wishes and needs of our (future) residents, clients and partners, we guarantee top quality living. Everyone benefits from that. Today and tomorrow.

This project focusses on the automation of buyer contracts for consumer properties.

Background

 

This innovation project is a collaboration between different companies under the BAM umbrella. Legito is utilized in activities of area and property development (AM), and residential construction (BAM Wonen).

The passion of AM is creating and developing inspiring and sustainable living environments. As a committed area developer, we place social challenges at the heart of our development process. We focus on the themes of ‘Bold sustainability’, ‘Inclusivity’, ‘Healthy urban living and working’, ‘City and area maker’, and ‘Happy life’. Thus AM ensures quality of space and quality of life.

BAM Wonen stands for premium quality at the best price. We set the tone in the world of living with innovative, sustainable and distinctive products and services. Thanks to our knowledge, scale and integrated approach, we make pleasant living accessible to everyone.

Collaboration is what drives BAM Wonen. By listening carefully to the wishes and needs of our (future) residents, clients and partners, we guarantee top quality living. Everyone benefits from that. Today and tomorrow.

This project focusses on the automation of buyer contracts for consumer properties.

Challenges

 

  • Management of document templates was time consuming, with multiple different versions and no automation. Contracts were sensitive to unsupervised editing, thus more checks and balances.
  • BAM wanted to connect their document templates to their multi-level approval process.
  • Integration with SAP, to avoid clerical errors and reduce checks and balances.
  • Digital signature integration required to simplify the process.

Challenges

 

  • Management of document templates was time consuming, with multiple different versions and no automation. Contracts were sensitive to unsupervised editing, thus more checks and balances.
  • BAM wanted to connect their document templates to their multi-level approval process.
  • Integration with SAP, to avoid clerical errors and reduce checks and balances.
  • Digital signature integration required to simplify the process.

Onboarding

 

    • Agile development of the first template
    • Training a project team dedicated to BAM
    • Single-sign-on (SSO) integration
    • Built an approval process

Onboarding

 

  • Agile development of the first template
  • Training a project team dedicated to BAM
  • Single-sign-on (SSO) integration
  • Built an approval process
  •  

Template Automation

  • First template covering all the options to sell houses was complex, taking several months to develop.
  • Development was carried out using an agile development model.
  • Use of “Internal Document” feature to prevent changes being made by unauthorized users.
  • Integration with SAP developed simultaneously.
  • The first template gave a solid base for the development of other templates, allowing for re-use of standardized building blocks.
  • Currently, 6 different complex templates are being used. The sub-templates below are used as building blocks for the main templates.

Template Automation

  • First template covering all the options to sell houses was complex, taking several months to develop.
  • Development was carried out using an agile development model.
  • Use of “Internal Document” feature to prevent changes being made by unauthorized users.
  • Integration with SAP developed simultaneously.
  • The first template gave a solid base for the development of other templates, allowing for re-use of standardized building blocks.
  • Currently, 6 different complex templates are being used. The sub-templates below are used as building blocks for the main templates.

Workflow Automation

 

  • Complex workflow with approvals from different internal departments, with an automated process of assigning the documents to relevant personnel for approval based on document content.
  • External partners can access specific shared project contracts and only fill in specific fields.
  • Real estate agents can automatically insert the latest building specific information in the contract.
  • Workflow automatically triggers Push API actions from Legito to SAP.

Workflow Automation

 

  • Complex workflow with approvals from different internal departments, with an automated process of assigning the documents to relevant personnel for approval based on document content.
  • External partners can access specific shared project contracts and only fill in specific fields.
  • Real estate agents can automatically insert the latest building specific information in the contract.
  • Workflow automatically triggers Push API actions from Legito to SAP.

Integration

 

  • SAP integration imports the data to the documents and pushes the data back to SAP after the document is digitally signed
  • Signed documents and customer data are pushed into SAP

Integration

 

  • SAP integration imports the data to the documents and also fills in the data to SAP after the document is digitally signed
  • Signed documents pushed into SAP 

Results

 

  • Time savings across all contract processing
  • Up-to-date financial data included using SAP integration
  • Insight of current contract status
  • Control over contract content and enhanced compliance
  • Electronic signature introduction
  • Automatic upload of specific fields to SAP after signature

Results

 

    • Time savings across all contract processing
    • Up-to-date financial data included using SAP integration
    • Insight of current contract status
    • Control over contract content and enhanced compliance.
    • Electronic signature introduction
    • Automatic upload of specific fields to SAP after signature

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